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Asus c202 teardown evaluation for school 1:1 program

Our school is getting ready to replace our fleet of 1:1 Chromebooks.   After running the program for 2 years we came to realize the importance of being able to do in-house repairs.  90% of the issues we had with our current devices (Acer 720's) was screen breakage.  We tried the send away method to start, but quickly stopped because having a 2 week turnaround for something we could fix in 3 minutes just did not make any sense. This is why the ASUS c202 really caught our eye when it was debuted at CES 2016.
A big thank you goes out to ASUS and CDWg for getting us a one that we were able to disassemble and see if really lived up to what we were hoping for.  And so far it does.

Teardown

Packaging.

 I actually never thought about packaging until I had to unbox 500 Cromebooks 2 years ago, and now I can't stress enough "Bulk packaging from the manufacturer please!!!".    That said Asus did a good job with the packaging.  Unlike other boxes I have opened, the Asus box flipped open and I was able to take the device out of the box very quickly, and there is no plastic that needed to peel off.
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First impression:  

"The keys are blue!!",  It is just one of those things that stands out.  It looks cool, but now that I am trying to type this blog post at night when the lights are off, the lesser contrast of blue keys are actually kind of annoying.  If I can't get backlit, can I at least get glow in the dark indigo keys.  
Keys, aside, I love the construction of this.  The edges are rubberized, and the plastic is matted, so it really gives the feeling it can take a beating.  The bottom has two very long rubberized feet.  As long as they stay on they are very nice.  They keep the Chromebook securely on a desk and make it easy to pick up.
It is a bulky Chromebook and very far from it's cousin the Flip, but for a 1:1 device in a high-school I think it's the right size.
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Replacing the monitor:

Being our most common repair we wanted to know how this was done.  I would put this about even with the 720's  in terms of replacing the screen.  The c202 has 2 screws to remove which the 720's don't, but the flat bevel of the c202 was a very smart choice, and well worth the added 2 screws.
  1. First peel of the little sticker covers to reveal 2 screws at the top.IMG_20160316_091538710.jpg
  2. Then it was a matter of peeling back the plastic bevel, which was snapped on.  Unlike other bevels we have removed, it didn't feel like we were breaking the plastic clips as it was coming off.   The best part was that the bevel was flat.  The 720's which we are all too familiar with removing had an extra bend in molding that covered the hinges.  This bend was always the hardest part to pull out.
  3.   IMG_20160316_091612422_HDR.jpg
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  4. The screen itself, was held on by a standard 4 screws and it was a pretty standard removal of the screen.   The screws were on the top and bottom, vs the sides like they are on the ACER, which actually means the bottom screws are adding an extra mount point for the hinges, which is nice.

    Another thing we have come across in the past is the cable loosening out of the back of the screen, causing it to go dark or black, but not break.  This was understandable considering the lightweight piece of tape the Acers used.  That was not the case with the Asus c202, the tape on the back holding the ribbon cable on, uses some type of industrial strength glue.   IMG_20160316_091806617.jpgIMG_20160316_091624872.jpg

Pulling the bottom apart.

The bottom is attached by several screws around the outside, and 2 that are hidden in one of the rubber foot bars.    Once the screws were out, it actually took me a few minutes to figure out how to separate the device.  I found that if I grabbed in the front, I could pull back the plastic enough to get the process started.

The bottom is also a solid design, so if liquid did spill on the desk with this sitting on it, I don't see any entry point where it could get inside the device.   
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Keyboard and mouse:

With the 720's if the keyboard was bad, we just turn it into parts.  That was because to replace the keyboard, meant removing the motherboard and everything form the device.  It was not a fun process.   The c202  was the opposite.  They keyboard and mouse of the c202 came out very easily, and they did a good job of making it a user replaceable item.
When you pull up the keyboard, you will see that it is attached by 2 ribbon cables.  The first time I put it back together I did not have seat the ribbon cable back properly, because the keyboard didn't work.  I can see this ribbon cable possibly being an item we will have to reseat after some wear and tear.
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When replacing the keyboard it will be the entire top section of the c202, including the plastic that surrounds the mouse pad.
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The mouse detached from the keyboard by 3 screws, again making it a very easy to replace item.
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Here is the wide view if the back of the keyboard.   It is spill resistant, so I am thinking that even if something gets spilt on it, only the keyboard would be affected and not the rest of the device.
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The Power Adapter

The Acer 720 and the Lenovo n21's both have this dinky power plug.  I am very surprised that we didn't have more broken ones than we did.  The c202's plug was larger, and even place where the cables mount to the power brick seems beefed up.  
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The Battery & Internal components

Every Chromebook, I have opened up, has all had a rectangular battery with 2 mount points.    This year with the 720's we have seen a large number for battery failures, because one of the mounts breaks, and then the battery pulls itself apart.   The c202 battery is an L shape, and has 9 screws holding it down.
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Another common fail point for any laptops, has been plug that the power adapter plugs into.  If the power cord gets jilted, then the plug can pull off the motherboard.    To fix this takes some steady-handed soldering, or a new motherboard.   What Asus did was put that item on a very small breadboard, that could easily and inexpensively get replaced.   The ribbon cable going over the battery, seems like an odd choice, but only time will tell if it becomes an issue.
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Upgrading the ram, or harddrive is not possible with this Chromebook.  Both items are soldered into the larger section of the motherboard.  
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The USB key

The packaging came with a 4gb usb key.  The key included the below files, which highlights there on-site repair program, which if we do go with these I will be looking into.  I am also hoping that the 4 gig keep can also be used to make a recovery image for the device.

Here are the files from the USB key (C202 Seeding Kit):

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Final Review

Whey they first debuted this device and touted its fix in-house design, I was excited.  Now that I got my hands on the device itself, I have to say they really lived up to the sales pitch.    There is a few places that I can see a potential for common failure, but overall I think the Asus c202 is going to be a very solid Chromebook for schools.

Important!!! Choice Eliminator Upgrade March 2nd 2016

On March 2nd 2016, I will be upgrading Choice Eliminator to Choice Eliminator 2.  
After the update all active forms will need to be reconfigured before they will work again.


Choice Eliminator 2 is a complete rewrite from the ground up.  It now uses the results sheet to calculate the items to be eliminated.   This makes calculating the eliminated choices more reliable, allows you to set the order of the choices, set limits, and restore eliminated choices.  

Announcing the Simply Send add-on.

I would like to announce the Simply Send add-on. This form add-on will simply send/notify the form results to specified email addresses.

1:1 With Chromebooks ~ VT-Fest 2015



The school I work for is now on year 2 of their take-home 1:1 program.  We have over 500 Chromebooks in the hands of all the students and staff.   Here are some things I learned along the way.
Add your comments to a Google Doc version this post:




Preparation

The year before:



Purchasing and replacement schedule


  • I suggest: Take-home ~ 2 years, In-School ~ 3-4 years
  • Leasing
    • Buyout lease (Total Cost X .53)
    • Fair Market Value (FMV) lease (Total Cost X .45)
      • Pay a portion of the entire cost of the device.  
      • Estimate 15-20% for the ones you want to keep or unable to return.
      • We have no need to keep devices after the new ones arrive so why pay more.
  • What else is needed ~ Bag, management, Spares, Classroom management Software

Insurance:


  • Worth Ave Group (or similar)  vs. Self-insure
    • After 1 year we found that the Worth Ave Group was not worth the cost, and chose to self-insure.
  • What to charge students
    • Pre-charge everyone
      • Found that students did not feel as accountable for the care of the device.
    • Per-incident charge
      • Cost should be a deterrent, not actual cost.   (We did a $25 incident fee)
      • Sense of ownership and need for responsibility.
      • Rewards responsible students, and holds non-responsible students accountable.
      • Lost Chromebooks, or purposely damaged chromebooks, are handled by the administration, and the family could be responsible for the full initial cost of the device.
  • Expect about 15-20% screen breakage

Unboxing:



Year 1 & 2

Distribution


  • Challenge: Get them in the hands of the student in the morning of Day 1.
  • Year 1: Gave them out to 8th period class
  • Year 2: Gave them out during TA
  • Stafford students, were optional
  • Paperwork vs getting them to students is still an issue.

Classroom Management


  • Digital tools
    • Google Classroom (previously Hapara), Omnito, GoGuardian, GAT,
  • Physical change
    • Move desks around so that teachers can see the screens
    • Common terminology: Screens down, Screens up
  • Unprepared students
    • 15 Spares in the library that can be signed out.

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Classroom Tools



All School Workflow


  • Administration needs to lead the pack.
    • No paper Faculty meetings
    • Admins need to be using a Chromebook as a primary portable device (Chromebook Flip);
  • We have been replacing aging projectors with TV's and Chromecast
  • Become familiar with add-ons and scripts
    • I personally have written many add-ons that are focused on school workflow: http://scripts.edlisten.com/, Lab Scheduler, CheckItOut, Transfer Ownership, Copy Folder
    • Auto-send form data: Homework-Club, parent notification (AutoCrat,  Simply Send)
    • Custom scripts for distributing Budget sheets, and IEP's to teachers.
  • Chromebooks don't print.  
    • Students can use a designated desktop in the library if they need to print.

Repairs


  • About 20% screen breakage
  • Incident-fee instead of prepaid insurance
  • We fix and hand back to student.   We complete a google form, which auto-generates an invoice which we mail home.   Unpaid bills get given to the administration to deal with each month.
  • We spend about 1/3rd the cost to fix in-house and just take the loss on dead ones, then when if we went with an insurance of some type.

Collecting


  • Challenge:  Let students have them through their last exam.
  • We chose to allow students to take Chromebooks home over the summer if they got them pre-inventoried.   About 1/3rd took us up on the offer.
  • Take-home: They had to bring their CB to the IT office sometime during the month of June and get the device inventoried.
  • Leave at school: They had to drop it off at the IT office after the last exam that they needed it for.

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